Octo for fleet operation and maintenance
The on-board planned maintenance system (PMS), the classification society portal and the consumption reports hold what technical management needs to check. With read access to the exports, Octo can point out overdue tasks, surveys outside the drydocking window and fuel discrepancies before the emissions report, all prepared for human review. The one who decides is the superintendent; the ones who survey and certify are class and flag.
Six possible deliverables, drawn from the research. All of them start from exports the systems already offer and from read-only access; none enters anything in the PMS or the class portal, and all of them go to review by a person.
It can cross the exported maintenance plan with equipment running hours and last execution dates, and list what is overdue, what falls due in X hours or days and what never had an execution recorded.
Deliverable: list of due items for the chief engineerIt can read the survey schedule exported from the classification society portal and point out which windows the planned drydocking covers, which fall before or after and which cross the limit.
Deliverable: window chart for the superintendentIt can redo, day by day, the remaining on board (ROB) from the noon reports and the bunker delivery notes (BDN) and flag the lines that do not balance, before submission to the EU MRV verifier or to the flag under IMO DCS.
Deliverable: lines to check, with the differenceIt can calculate the year's CO2 and the annual efficiency ratio with the factors the company fills in from the IMO guideline in force, as internal tracking. The rating that counts for the carbon intensity indicator (CII) is the one issued by the administration.
Deliverable: tracking spreadsheet, without a ratingProposes field mapping and converters when changing systems (for example, from an on-board installation to SaaS, software as a service), with counts of equipment, tasks and histories before and after and a list of what did not migrate.
Deliverable: scripts + count reconciliationIt can document who enters what, on board or ashore, in which system and with which report, and the integrations that already exist between PMS, purchasing, accounting and the class portal.
Deliverable: draft map of systems and reportsThe same Octo cycle, applied to ship technical management. Each arm has a narrow role; the ones who approve and grant access are people in your company.
Which PMS, whether it runs on board, ashore or as SaaS, which modules are contracted, which classification society each ship is with and where the noon reports come from.
Running hours per equipment, reference date, fuel unit, date time zone. Without this, two spreadsheets from the same fleet cannot be compared.
A read-only user in the PMS and the class portal, with the company's administrator deciding who sees which ships. No on-board password leaves the client's environment.
Report export (CSV or Excel) from the PMS, the class portal schedule, the noon spreadsheet. An API only when the vendor documents it for your version.
Prepares Python scripts that read the exports, apply the agreed rule and return a short list of what to look at, with the source of each line.
Compares the result with what the PMS screen and the class portal show for the same ship and the same date. It checks by content, not by the absence of errors.
Only with your OK, it runs ashore, on the machine the company cleared, on what has already been synced from the ship, and leaves the spreadsheet right there for review.
Export layouts, columns, versions and what was confirmed in each system. The next report starts from this record, and the script for one company is not taken as ready for another.
Octo does not approve a PMS, does not survey, and does not issue a CII rating or a statement of compliance. That belongs to the classification society, the flag, the accredited verifier and the maritime authority; Octo does not replace an approved tool or the engineer or superintendent in charge.
Where the data is and how Octo proposes to read it. Read-only, with the source of each number noted.
| Task | Where it is done | Reading path |
|---|---|---|
| Class surveys and conditions | DNV Fleet Status, LR Class Direct, BV VeriSTAR Info | Portal schedule; Class Direct exports to Outlook tasks |
| Drydocking | Drydocking modules of ShipManager, BASSnet Neo, Shipnet, NS and STAR EAM | Exported task list and budget |
| Consumption and emissions (IMO DCS, EU MRV) | Noon reports, verifier, IMO GISIS and EMSA THETIS-MRV | Noon spreadsheet, log abstract and BDN |
| Inventory of hazardous materials (IHM) | ShipManager IHM module and equivalents | Exported list per compartment |
Three steps. Each one only makes sense after the previous one has shown results in your fleet.
A proposal, not a promise
With the exports you already pull from the systems, you ask in business language and Octo proposes the script and the spreadsheet.
Due items, survey windows and the fuel check can start running on a schedule, ashore, in the company's environment.
The fleet's system map can become a document, and a PMS change can count on converters and reconciliation prepared for review.
Every point below has a source published by the vendor, by the project or by the responsible agency. The sources are in the next section.
4
points with a published source, each with its reference shown alongside.
Octo prepares everything, but it does not sign. The document of record stays with whoever is accountable for it.
Surveys, calculates, organizes and produces the documents: spreadsheets, reports, lists and drafts.
Deliverable: material ready to checkThe licensed professional checks what Octo delivered before signing. If something doesn't add up, it goes back to Octo with the correction.
Step: checked by the person who signsOcto does not sign. Designs, technical reports, ART/RRT, statements of account and any official document are still signed by the licensed professional at the company or agency: here, the naval engineer in charge and the classification society.
Signature: naval engineer and classification societyPages from the vendors, the classification societies and the authorities used in the research.
The assessment starts with the exports you already pull from the PMS, the class portal and the noon reports, without changing anything. You get a proposal of what can be checked in your fleet, and you decide with that in hand.
